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Office Services Clerk/Receptionist

KPMG Canada

This is a Contract position in Vancouver, BC posted November 23, 2021.

Overview You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do. When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries. With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this. The opportunity: The Office Services Clerk/Receptionist plays an instrumental role in the day to day operations of the Office. Primary function of this role is to perform duties and tasks associated with the variety of functions within the Office Services Centre, including but not limited to; mail/couriers, printing/copying, fulfilling supply and peripheral requests, maintaining stock and inventory levels, support and back up file clerk and associated file management requirements, among other related duties. From time to time, provides back up reception/switchboard duties, including but not limited to; opening & closing reception, break coverage and other periods of coverage. What you will do Effectively and efficiently handle incoming and outgoing mail (sorting and delivering) Monitor eFax mailbox (receive all centralized incoming faxes and notify recipients) Pick up and deliver parcels and packages within assigned area including small scale office moves Courier duties which include computer usage in order to assign delivery instructions for each parcel Assists with review and reconciliation of all appropriate invoices and stationary supply ordering May liaise between National Office and staff for Amex credit card reconciliations As required, assists with set up and break down meeting room including delivery of additional furniture/fixtures Assist with print/copy and binding jobs Assist in responding to all copy machine equipment related issues Conduct checks of all floor meeting rooms to ensure whiteboards have been wiped down As needed assists with and provide back up to Operations Coordinator What you bring to the role Excellent organizational and time management skills with an ability to prioritize requests and work load, cope with multiple, fluctuating priorities and to keep track and follow up on details. Excellent interpersonal and communication skills and thrives in a busy team oriented work environment. Previous experience with switchboard and mail room / general office support duties an asset. Able to work independently and is capable and interested in taking initiative. Looks for opportunities to streamline processes and create efficiencies. Ability to exercise discretion when dealing with sensitive/confidential information. A team player, friendly and receptive with the ability to demonstrate composure and flexibility at all times. Capable of lifting up to 50lbs. Experience using the Microsoft suite of applications Professional attitude with a strong customer service oriented attitude and approach to work is a must. Must be able to work with all levels of staff and management. Learn more about where a career at KPMG can take you. Our Values, The KPMG Way Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG’s COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and/or other congregate settings in the course of their duties (such as client sites or third-party venues). As this role requires occasional or consistent attendance at a KPMG office and/or congregate setting, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment. KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca. If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778.Excellent organizational and time management skills with an ability to prioritize requests and work load, cope with multiple, fluctuating priorities and to keep track and follow up on details. Excellent interpersonal and communication skills and thrives in a busy team oriented work environment. Previous experience with switchboard and mail room / general office support duties an asset. Able to work independently and is capable and interested in taking initiative. Looks for opportunities to streamline processes and create efficiencies. Ability to exercise discretion when dealing with sensitive/confidential information. A team player, friendly and receptive with the ability to demonstrate composure and flexibility at all times. Capable of lifting up to 50lbs. Experience using the Microsoft suite of applications Professional attitude with a strong customer service oriented attitude and approach to work is a must. Must be able to work with all levels of staff and management. Learn more about where a career at KPMG can take you.Effectively and efficiently handle incoming and outgoing mail (sorting and delivering) Monitor eFax mailbox (receive all centralized incoming faxes and notify recipients) Pick up and deliver parcels and packages within assigned area including small scale office moves Courier duties which include computer usage in order to assign delivery instructions for each parcel Assists with review and reconciliation of all appropriate invoices and stationary supply ordering May liaise between National Office and staff for Amex credit card reconciliations As required, assists with set up and break down meeting room including delivery of additional furniture/fixtures Assist with print/copy and binding jobs Assist in responding to all copy machine equipment related issues Conduct checks of all floor meeting rooms to ensure whiteboards have been wiped down As needed assists with and provide back up to Operations Coordinator