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Part-Time Administrative Assistant/Receptionist


This is a Contract position in Montreal, QC posted January 24, 2023.

Company Overview

Tell us your story. Don’t go unnoticed. Explain why you’re a winning candidate. Think ”TD” if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward.

Stay current and competitive. Carve out a career for yourself. Grow with us. Here’s our story:

Department Overview

TD Securities is one of Canada’s most active dealers in Debt and Equity products. At TD Securities, we believe that diversity is the key to our success in the competitive global marketplaces and we embrace people with a wide range of unique experiences and abilities.

We are seeking a professional to provide administrative and receptionist support three days a week for multiple teams.

Job Description

• Provide a high level of administrative support ensuring quality service, discretion, confidentiality, and professionalism at every customer interaction
• Manage efficiently in a multi-tasked environment and ensure deadlines are met
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. Expense reports, correspondence/communications, etc.)
• Schedule and organize meetings, including preparation and co-ordination by booking the facility, arranging required equipment, refreshments, etc., as required, and managing conference room calendars
• Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office / MS Office 365, Word, PowerPoint, Excel, etc.)
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area; distribute mail to appropriate parties

• Prioritize and manage own workflow to ensure quality and efficiency (i.e., meet deadlines; be flexible in adjusting to changing work priorities)
• Complete travel arrangements as requested

• Stationary ordering and maintenance of supplies
• Place premises calls as requested (break/fix) with Helpdesk
• May keep an up-to-date directory of telephone numbers throughout the bank
• Efficiently manage expectations/concerns through strong communication skills, both verbal and written
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
• Support and participate in process improvement opportunities
• Ensure necessary due diligence to support the accuracy of all transactions / activities
• Be an effective team player and flexible in adjusting to changing work priorities
• Participate fully as a member of the team and contribute to a fair, positive, and diverse work environment
• Act as a brand champion for your business area/function and the bank, both internally and/or externally

• Understand and apply operating policies and procedures
• Be knowledgeable of and comply with Bank Code of Conduct

• Perform other miscellaneous duties as required


• Must be fully bilingual in French and English
• High school diploma
• 2+ years of relevant experience in an administrative function

• Flexible to changing work schedules as required
• Must work fully in-office
• Must be presentable with a pleasant demeanor
• Dress code is business attire due to the client-facing responsibilities of this position

Additional Information





At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.