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Receptionist

Aecon Group Inc.

This is a Contract position in Toronto, ON posted July 17, 2021.

At Aecon, we’re building the future and our people are at the heart of everything we do.

We’re always looking for exceptional talent to work on our exciting and ever-expanding project portfolios.

We are focused on being the 1 Canadian Infrastructure Company and the first choice employer in our industry.

Position Overview Safe.

Trusted.

Respected.

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets.

We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients.

This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

Under the general supervision of the Director, Finance, the Receptionist performs a variety of confidential administrative duties requiring a thorough knowledge of organizational procedures.

This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional approach at all times.

To be successful in this position, the candidate must be results oriented and have the demonstrated ability to effectively prioritize workflow.

Key Responsibilities Approximately 90% of this role provides office administrative support including: Warmly greet staff and visitors to the office at reception.

As the first point of contact for many guests, it is important to act as a brand ambassador for Aecon.

Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.

Plan, organize and follow-up on details relative to social functions including invitations, selection of menus, seating arrangements, shuttles, etc.

Administration of meeting materials including printing, binding, and delivery using in-house resources or out-sourcing.

Provide support to the accounting, payroll, project and administration departments as requested in filing, processing invoices, and photocopying materials.

Monitor the supplies inventory and replenish when required.

Prepare mailings or courier requests.

Other related general administrative duties as required.

Approximately 10% of the role provides executive assistance including: Administrative support to assigned Vice President and other executives, as required.

Co-ordinating schedules, appointments, reservations, and travel arrangements.

Organizing hotel accommodations and transportation for out of town visitors.

Preparation of accurate and timely expense reports for assigned executives.

Preparation of materials and/or minutes for business meetings, as required.

Required Knowledge and Experience Technical college or equivalent combination of education and experience.

2 years of administrative experience.

Advanced skills in Microsoft Outlook.

Intermediate skills in Microsoft Word, Excel, PowerPoint, and Adobe Experience with SAP an asset.

Demonstrated ability to effectively work in a dynamic environment.

Detail oriented.

Proven ability to effectively prioritize workflow.

Excellent interpersonal, written, and oral communication skills.

Ability to exercise good judgment, show initiative, and be proactive.

Ability to confidentially handle sensitive information.

Aecon has every intention of fostering diversity within and across our organization.

We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

If you require accommodation during any step of the application process please click here.