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Receptionist-Secretary

MAPEI Inc.

This is a Contract position in Delta, BC posted May 9, 2022.

Come and join a winning team at Mapei where you can grow and share your knowledge.
Under the responsibility of the Unit Manager, the position holder ensures that all customers (outside and inside) are answered properly.

JOB DESCRIPTION:

  • Greets all visitors; registers, gives identification card and directs them. Ensures they are made aware of health and safety protocol and supplies them with safety glasses if they have to go into the plant.
  • Answers the phone in a courteous manner and forwards incoming calls and/or takes messages.
  • Receives, sorts and distributes incoming mail and packages.
  • Prepares regular mail (Canada Post), postal and express deliveries such as FEDEX, UPS, Expeditor, etc.
  • Executes secreterial work for the Delta location.
  • Tracks usage and orders office supplies for all departments
  • Prepares bank deposit; verifies, codes, and matches all the invoices with the related documents for any transportation.
  • In case of an evacuation, leaves the premises with the register, the emergency contact list, and the USB containing the MSDS in electronic format.
  • Makes sure all open areas, including conference room, are kept tidy and clean.
  • Acts as HR liaison for Delta location and is involved in any questions requiring HR assistance.
  • Acts as a liaison for the POQ-18 process and follow-up.
  • Sees to the management of the voice mail functions.
  • Any other related tasks.

  • High School Degree and 3 years of experience in both fields (secreterial course, an asset).
  • Proficient in spoken and written English
  • Very good knowledge of office automation software such as Word, Excel, and Outlook
  • Good knowledge of data capture software AS400, an asset
  • Autonomy
  • Capacity to listen and understand
  • Courtesy and discernment
  • Personal integrity
  • Detailed (rigorous)