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Receptionist with Accounts Payable & Safety

The Inland Group

This is a Contract position in Surrey, BC posted July 15, 2021.

Reference ID: 02068 Post Date: June 28, 2021 Location: Nanaimo Job Type: Full Time Department: Admin Openings: 1 Summary: The Receptionist with Accounts Payable & Safety will be responsible for receiving and assisting customers, compiling and maintaining accounts payable records, as well as ensuring safety compliance in the branch.

This position performs such duties as answering calls, processing invoices, reconciling statements, and ensuring safety policies are followed.

Reception Duties: Answers calls on multi-line telephone system.

Greets visitors and directs them.

Distributes incoming mail and faxes.

Receives customer payments in person or over the phone.

Closes credit card/debit machine, balances and posts daysheet.

Maintains petty cash box (excluding replenishments).

Accounts Payable Duties (for assigned vendors and vacation coverage for other vendors): Matches packing slips and purchase orders to invoices.

Codes invoices and sends to the appropriate manager for approval.

Posts invoices in DSI Accounts Payable system.

Prepares monthly close, runs reports and obtains approval signatures from management.

Reconciles vendor statements with accounts payable ledger and follows up on outstanding items.

Sends vendor database changes to head office.

Answers all vendor inquiries Safety Duties: Coordinates the inspection or tours of dealership facilities to detect existing or potential accident and health hazards, and initiate corrective or preventive measures through the Joint Committee meetings where indicated.

Consults with all departments on the use of equipment/machinery, fire prevention, and the dealership safety program, and ensures that employees utilize proper safety equipment.

In conjunction with the Corporate Safety Advisor, implements safety programs and coordinates training (eg.

WHMIS, Forklift, Dangerous Goods) in compliance with local, provincial and federal occupational health & safety regulations.

Maintains records of training.

Ensures there is first aid coverage for all departments at all times.

Arranges for First Aid Attendants, conducts a monthly meeting and arranges for first aid drills as required.

Alerts managers and employees to the hazards of working with toxic fumes, dangerous chemicals, and any other hazardous substances.

Liaises with Fire Department and Fire Protection company for annual inspections.

Arranges for annual fire drill.

In conjunction with the Joint Committee, participates in the investigation of accidents and injuries and cooperates in the preparation of material and evidence for dealership use in hearings, lawsuits and insurance investigations.

Maintains safety files and records for First Aid and Hearing Tests.

Other Duties: Prepares daily parts and service invoices for mailing; files branch copies.

Vacation coverage for coding incoming accounts receivable cheques, writing up the daysheets/deposits and posting.

Mails customer statements monthly.

Files paperwork as necessary.

Maintains professional appearance and neat work areas.

Requirements: High school diploma or general education degree (GED) required One year certificate from college or business school preferred Two to four years related experience and/or training Basic accounting/bookkeeping knowledge as it relates to Accounts Payable.

Proficient in Microsoft Word and Excel Good knowledge and display of telephone etiquette.

Good organizational skills.

Accurate keyboarding skills with good speed Excellent customer relations skills Additional Comments: Inland is an industry-leader in the heavy truck & equipment sales, service and parts marketplace.

As a rapidly-growing company with over 1,300 employees across 35 locations in Canada and the United States, Inland offers exciting employment opportunities with competitive wages and an attractive benefits package.

Only applicants selected for an interview will be contacted.