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Receptionist / Administrative Assistant

LMI Technologies

This is a Contract position in Greater Montreal Metropolitan Area, QC posted July 14, 2021.

What will you do as a Receptionist / Administrative Assistant?

LMI Technologies is looking for an energetic and enthusiastic Receptionist/Administrative Assistant to assist us in creating a welcoming experience for our employees and guests The ideal candidate will thrive in a fast paced technology environment that promotes teamwork and shared success.

You will represent LMI as the first point of contact for the office in a friendly and professional manner while being involved in the maintenance of our Burnaby facility and company events.

You will report to the HR Manager at our Burnaby head office.

Perform daily front desk reception duties such as answer/screen/transfer calls, collect and courier mail, and greet incoming guests with a friendly attitude.

Communicate with staff, vendors, building maintenance and visitors; and acts as a resource for general Reception inquiries and information.

Place weekly orders for healthy snacks, receive and distribute them into three kitchens daily.

Assist HR with New Hire onboarding process.

Partner with food vendors to coordinate catering for staff events and other lunch meetings.

Organize social events, including designing posters, ordering company event supplies, scheduling events and sending emails with invites.

Active member of the Health & Safety and Social/Team Building Committee as well as acting as a Deputy Floor Warden.

Coordinate meeting rooms bookings while ensuring meeting rooms are kept clean & tidy.

Maintain the kitchens so they are tidy, organized and stocked with utensils and snacks.

Order office/kitchen/janitorial supplies as needed.

Execute business cards and ID badge requests.

Arrange hotel and dinner reservations for staff and clients when necessary.

Assist Marketing with projects and tradeshows related tasks.

Assist Finance with invoicing and office expense approvals.

Assist with office tours and interview scheduling if necessary.

Proactively contributes to and implements continuous improvement initiatives.

Other ad hoc duties as assigned by HR What do you need to be successful?

 Minimum 2-3 years of relevant reception experience.

Exceptional verbal and written communication skills with proficiency using Microsoft Office, Gmail, Google docs and/or Google Calendar.

Previous experience organizing company staff events.

Exceptional organizational and prioritization skills.

Professional appearance and excellent phone manner.

Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude.

Ability to meet deadlines and to work autonomously and as part of a team.

Meets work demands and expectations in an efficient and effective manner.

How to submit your interest?

If you are interested in this exciting opportunity and working for a fast-growing global technology company with an inspiring and engaging workplace environment, please submit your application to our Human Resources team in confidence by clicking the “Apply Now” button.

While we appreciate your interest in LMI very much, we are only able to respond to candidates selected for further consideration.

We look forward to talking to you about the possibilities of beginning a rewarding new chapter of your career Why being inclusive is important to us?

At LMI Technologies, we are an Equal Opportunity employer and we value the diversity of the people we hire and serve.

We strive to build and grow our team that fosters variety in backgrounds, perspectives, experiences and skills.

We embrace inclusiveness in our workplace, so we can utilize each person’s talents and strengths.

If you are interested in working for a fast-growing global technology company with an inspiring and engaging workplace environment, we invite you to apply and talk about the possibilities of beginning a rewarding new chapter of your career.