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receptionist office assistant


This is a Full-time position in undefined, undefined posted November 4, 2017.

Kelly Services has a customer in Oakville who is looking for a fantastic Receptionist/Office Assistant for a Chiropodist Office who has previous working experience in a similar environment.


Reception duties:

  • Professionally represent the clinic in a confidential welcoming manner
  • Greet all patients, answer patient questions, provide general foot health information
  • Maintain a tidy and organized front desk and reception area
  • Provide new patients with intake form, set up new patient file
  • Assist in providing information regarding (third party) health benefit
  • Process patient payments, provide itemized invoice POS receipt
  • Schedule appointments for new and returning patients
  • Answer all incoming calls, book/change appointments, provide information and refer to Chiropodist where appropriate
  • Make patient reminder/confirmation calls for upcoming appointments
  • Prepare patient charts for following day
  • Filing and organizing of charts

Administrative duties:

  • Follow College standards in sterilizing instruments
  • Review daily activities and complete all tasks
  • Type Doctor letters, and correspondence, send and follow up
  • Assist Chiropodist in any way
  • Order, maintain and restock Office, medical and retail supplies
  • Price and stock products on display boards and update in computer
  • Enter information into database
  • Send plaster casts to orthotic labs.

    Log and monitor orthotic tracking sheet

  • Coordinate courier pickup and delivery
  • Track and follow up on shoe orders/special orders
  • Assist with Accounts Payable/Receivable
  • Balance end of day totals, merchant deposits, and weekly deposits Marketing mass mailings
  • Clearing of accounts, float balances, deposits and corrections


  • Previous experience in a Medical/Dental Office environment
  • Excellent interpersonal and communication skills, both written and verbal
  • Strong MS Office Skills (Word, Excel, Outlook), CFPM Schedule program
  • Possess strong attention to detail and accuracy
  • Positive can-do attitude
  • Enjoys interacting with the public
  • Work 4 days/week in Oakville, 1 day/week in Milton
  • Flexible to cover 1/2 day Saturday when occasionally needed


  • Opportunity for Full-Time work Monday to Friday
  • Opportunity to work part-time 2 or 3 days/week
  • Work in a bright, inviting office with great people


Click on the “Apply” button!

Your resumé will be forwarded in confidence to a Kelly consultant and you will be contacted within [24] hours. We will not share your personal information with our clients without your prior permission.

Not the right opportunity for you? You can create a profile on our Kelly Career Network to be considered for other positions.

About Us
Kelly Services believes in relationships, not transactions. That’s why we’re committed to successfully matching job seekers with the best employers across Canada and around the world. We fill positions from entry level to management, on a temporary or permanent basis. Whether your specialty is science, IT, finance, engineering, marketing, manufacturing, contact centre or business administration, we’ll work with you to understand your likes, dislikes, goals and ambitions, and present you with opportunities that meet your needs. See what we have to offer.

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Kelly Services (Canada) Ltd., is committed to providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance


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